Management Assistant

At Ballast Nedam Infra in Utrecht, you will support two directors and the management team. You are an important link within the organization and ensure that processes, appointments, and actions run smoothly.

As a Management Assistant, you are much more than a calendar manager. You monitor priorities, maintain an overview, and ensure that decisions and action items are actually moved forward. You work daily with the board, management, and internal and external stakeholders. In doing so, you switch effortlessly between different tasks and know how to maintain an overview even under time pressure.

You will be given a great deal of trust and responsibility to handle matters independently. Thanks to your organizational skills, service-oriented attitude, and sense of priorities, you know exactly what is needed to optimally support the directors and their teams. You think ahead, identify bottlenecks before they arise, and ensure that everyone has the right information at the right time.

Together with the Executive Assistant, you form a strong team. You work closely together and replace each other where necessary. As a result, you contribute directly to the continuity and professionalism of the support within Ballast Nedam Infra. The working language is Dutch, but you also regularly switch to English with colleagues and relations.

A summary of your activities:

• Managing complex calendars and coordinating appointments for the board and management team

• Organizing and facilitating internal and external meetings, gatherings, and events

• Monitoring action items, deadlines, and agreements made

• Prioritizing and handling incoming requests, correspondence, and information

• Providing project-based and administrative support

• Maintaining contact with internal and external stakeholders

• Supporting and replacing the Executive Assistant during absences

• Mbo level of work and thinking;

• At least 5 years of experience as a management assistant, executive secretary, or similar position;

• Experience with intensive calendar management and supporting board members and management teams;

• A proactive, independent, and service-oriented working attitude;

• Strong organizational skills and an excellent sense of priorities;

• The ability to maintain an overview in a dynamic working environment;

• Excellent command of the Dutch and English languages, both spoken and written;

• Available for 32 to 40 hours per week

• An attractive salary appropriate to your knowledge and experience;

• In addition to your salary, you receive a fixed amount for sustainable employability, which contributes to staying healthy (2.3% according to the Bouw & Infra collective labor agreement);

• 43 days off according to the Bouw & Infra collective labor agreement. Of these days, 13 are paid out in your individual budget; you can choose to buy these days back;

• A strong package of secondary employment benefits such as standard insurance for all employee risks, pension schemes, and an extra supplement for disability;

• A laptop and a smartphone;

• Your development matters. With Grow, our learning and development platform, you get all the space to work on your personal and professional ambitions.