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Lead Executive Secretariat & Management Assistant CEO

Hybrid in Utrecht·Full-time·Added 2 days ago (last checked 31 Oct)

ASN Bank

47 open roles

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Our summary

Salary: €5,179 - €6,906 a month
Work mode: Hybrid, Utrecht
Contract: Full-time
Languages: Dutch
Experience: 5+ years

Skills

This job advert was originally written in Dutch.

Requirements

What we're looking for

HBO/WO working and thinking level
At least 5 years of experience in a management or executive environment
Demonstrable experience in leading or coaching colleagues
A sharp sense of proportion, priorities, and timing in a complex executive context
Excellent command of Dutch and English
Experience with Microsoft 365 and modern digital support tools
Affinity with process improvement, digitalization, and AI

Pay & benefits

What you'll get

This position falls into scale 10, with a gross monthly salary between € 5,179 and € 6,906 (based on 36 hours per week).

Furthermore, we offer:

A flexible 36-hour work week, such as 4x9 and working from home
8% holiday allowance and a 13th month, at a time that suits you best
Based on full-time employment: 208.8 leave hours per year
A good collective pension scheme
€ 750 per year to continue your development (to be saved up to € 3,000)
Every 5 years € 900 to fully organize your home working space again
An NS-Business Card and a mileage allowance if you come by bicycle

The role

As Lead Executive Secretariat & Management Assistant CEO at ASN Bank in Utrecht, you will lead the management assistants of the bank's MT, support the CEO yourself, and fulfill a central coordinating role in the weekly meeting cycle of the Executive Board. In this way, you ensure impact, continuity, and quality at the highest executive level of the bank.

What you'll do

As Lead Executive Secretariat & Management Assistant CEO, you are at the heart of the executive organization of ASN Bank in Utrecht. You provide leadership to the management assistants of the bank's MT in a connecting manner and are yourself responsible for supporting the CEO. You also fulfill a central coordinating role in the weekly meeting cycle of the Executive Board and in organizing and making executive documents available. With your overview, executive sensitivity, and coaching approach, you contribute directly to the effectiveness of the board and a professional Corporate Office.

Your responsibilities are

Leading the executive secretariat
You provide hierarchical leadership to the management assistants of the MT and are responsible for their coaching and development, a clear division of tasks, and monitoring capacity and staffing. From this role, you coordinate and safeguard the quality and continuity of the support for all MT members: you ensure a consistent, professional way of working with room for customization, promote knowledge sharing and mutual substitutability, and monitor that information, actions, and support come together in a timely and careful manner. You identify bottlenecks, initiate and guide practical improvements, and stimulate the effective use of Microsoft 365, AI, and other digital tools.
Direct support to the CEO
You organize the agenda and preparation of the CEO, aligned with executive and strategic priorities. You anticipate developments, monitor actions, deadlines, and commitments, and handle confidential and strategically sensitive information with extreme care. You work closely with the CEO's Business Manager, and together you monitor a clear division of tasks so that substantive and organizational support align well.
Liaison within the Corporate Office
You liaise directly with the (Deputy) Company Secretary regarding planning, agendas, and executive documents of the Executive Board and act as host/hostess for the weekly ExBo meeting. You maintain the connection between the Executive Secretariat, the various Business Managers of the MT members, and other stakeholders within the organization, and you monitor relevant dependencies so that information and actions come together in a timely manner, with specific attention to good preparation and support of executive decision-making.

What do you get from us?

Curious about the rest? Read all about our employment conditions here

Hiring process

Do you want to make a difference for tomorrow? Then apply to ASN Bank today. Upload your motivation letter and CV, and we will contact you quickly. The application procedure consists of two interviews and an assessment. For more information, please contact Vera Reidinga, senior corporate recruiter, at vera.reidinga@asnbank.nl.

About ASN Bank

Industry: Banking

In their own words

About the company & team

Our Corporate Office is a close-knit team of professionals that supports the various MT members of ASN Bank daily and is responsible for the meetings of the Executive Board and Supervisory Board. We work openly and transparently and give each other honest feedback, even when that is challenging. We work from the office as much as possible, and for this role, Friday is a fixed office day due to the continuity in support and the preparations for the weekly ExBo meeting.

As Lead Executive Secretariat & Management Assistant CEO, you bring structure without adding unnecessary complexity. You take initiative, anticipate the needs of the CEO and the MT as a whole, and communicate clearly and in tune with your interlocutor. With your executive sensitivity, coaching approach, and sense of proportion, you ensure quality, calm, and impact in executive support.

ASN Bank is an accessible and progressive bank with an eye for people, society, and the future. We contribute in a sustainable manner to financial solutions for our customers and to social issues in the Netherlands. In doing so, we pay special attention to sustainability, financial well-being, and good housing. As a bank, we combine the convenience of secure mobile banking with the power of personal advice. Thanks to our nationwide network of offices, we are also physically close at the moments that matter.

All open roles at ASN Bank