Document controller

Do you enjoy maintaining an overview and ensuring that agreements, documents, and processes are delivered and followed up on time? As a Document Controller, you are the connecting link within our projects. You monitor document flows, stay in contact with those involved, and ensure that the project process runs smoothly.

As a document controller, you ensure that the right documents reach the right person at the right time. You monitor document routes, keep an eye on deadlines, and follow up on actions. In doing so, you are an important link between the project team, the client, and other involved parties. A document arrives? You ensure it follows the correct route. An action is stalled? You follow up on it. A deadline is at risk of being missed? You signal this and address the right person.

For example, you might work on a hydrogen transport project in Moerdijk. Various studies are being conducted for a pipeline route of about 80 kilometers. This involves many documents, actions, and involved parties. You keep track of what comes in, which steps still need to be taken, and who is responsible for them. You do not need to know all the technical details of the studies. Your strength lies in maintaining an overview, asking the right questions, and ensuring that the process keeps moving.

• Monitoring and coordinating document flows within projects;

• Checking that documents follow the correct route traceably and are processed on time;

• Keeping track of deadlines, actions, and outstanding items;

• Following up with colleagues, clients, and other involved parties when something is stalled;

• Signaling when a process is at risk of slowing down and taking action;

• Switching between different projects, documents, and involved parties;

• Maintaining contact with colleagues, customers, and external parties;

• Supporting the project team with the administrative and organizational side of the project.