Document Controller

• At least a completed MBO 4 education;

• Affinity with infra, construction, or technology; experience in the sector is a plus;

• At least 3 years of demonstrable experience with document management;

• At least 3 years of demonstrable software experience such as SharePoint, MS Forms, and Power Automate;

• The ability to monitor deadlines, set priorities, and hold colleagues accountable for agreements.

• You possess good communication skills and demonstrate ownership;

• You are meticulous, systematic, and maintain an overview of priorities.

This is what we offer you

• The salary for this position is between €4,291 and €5,364 gross per month (based on 40 hours), excluding 8% holiday allowance. The exact salary depends on your knowledge, level, and work experience.

• 43 leave days according to the Cao Bouw & Infra. Of these days, 13 are paid out in your individual budget; you can choose to buy these days back;

• A laptop and a smartphone;

• Excellent secondary employment conditions such as standard insurance for all employee risks, pension schemes, an extra supplement in case of disability, and a contribution towards trade union membership;

• You have the choice between a mobility budget, NS Business Card, or an electric lease car;

• With a contract for an indefinite period, you can choose a brand-new (electric) bicycle thanks to our partnership with lease-a-bike;

• Much attention to your growth thanks to our own Dura Vermeer Academy with plenty of education and training opportunities within your field, but also, for example, in the area of vitality;

• Company fitness scheme with a choice from a sports offering of over 3,500 sports locations throughout the Netherlands;

• A good work-life balance thanks to a flexible working policy and smooth arrangements for working hours, working times, emergencies, caregiving, or sabbatical;

• A fixed amount Sustainable Employability Budget for things that contribute to staying healthy and motivated;

As a Document Controller, you ensure that project teams working on large national tenders and complex infrastructure projects always work with the correct and up-to-date documents. You set up the document management system properly, monitor agreements, and help colleagues to carefully record and share information. Will you use your experience with document management and SharePoint to demonstrably keep our projects in control?

This will be your job
You love project-based working and working in diverse teams on beautiful, challenging, and large-scale infra projects. As a document controller, you ensure an up-to-date document management system (DMS) for large national tenders and projects, in which the correct contract documents are available to the team in a timely manner, and where you support the team in recording and distributing all project documents so that we remain in control. You share your experiences from tenders and projects with the SharePoint product owner to improve the document management tool together for future projects. For this position, we are looking for someone with experience in the field of document management and software programs such as SharePoint, MS Forms, and Power Automate.

As a document controller, you have the following tasks within a project team, among others:

• Giving the team the correct access to the DMS (Dura Vermeer template in SharePoint).

• Processing contract documents including notices of tender.

• Training the team in the use of the DMS. The entire team stores its own created documents themselves.

• Checking for incorrect use of the DMS and improving this through training team members and adjusting data in the DMS.

• Creating project-specific views in the DMS to provide the team with requested data from the DMS as efficiently/quickly as possible.

• Checking document numbering, versions, status, and completeness according to project agreements.

• Monitoring that documents are submitted, reviewed, and released on time.

• Consulting with the process manager/Project information management team within the project regarding the DMS in combination with links to other applications such as Relatics, PowerBI, and Forma, to ensure as a team that the information from documents, data, and models remains aligned throughout the duration of the tender and/or the project.

• Identifying missing documents and following up on actions with the project team and external parties.

• Sending and receiving documents to and from our client and stakeholders (Via SPO or via the client's preferred application).

Your workplace varies per project; the whole of the Netherlands is your work area. Despite working nationally and project-based, you see each other regularly in Utrecht and you help use your experiences from projects in the further development of our templates and applications. These days give you and the team the chance to informally share knowledge and discuss the challenges you encounter. Within this team, there is plenty of room for personal and professional development.