Secretary to the Head of Department, Dermatology

Will you come to work in a dynamic academic environment where patient care, research, and education converge?

For our Head of Department Dermatology, we are looking for a proactive and service-oriented secretary who provides structure, overview, and continuity, and primarily supports and relieves our Head of Department. In addition to the work for the Head of Department, you will perform several other administrative tasks.

Your duties will include:

• Complex calendar management: scheduling appointments and meetings with colleagues and external parties;

• Coordinating internal and external information flows: including e-mail, correspondence, and telephone traffic. In doing so, you will also maintain internal and external contacts;

• Preparing, minuting, and processing the bi-weekly staff meeting;

• Monitoring actions, deadlines, and agreements and, where necessary, actively organizing ad-hoc follow-up;

• Supporting the creation of presentations and/or other overviews;

• Actively contributing to the further digitalization of the Dermatology department by optimally utilizing, among other things, SharePoint and the full functionalities of MS Teams;

• Identifying bottlenecks in processes and contributing to improvements.

The Dermatology department of Maastricht UMC+ is part of the Maastricht Comprehensive Cancer Center.
The pillars of the department are formed by patient care, research, and education. Dermatology is a very broad specialty that intersects with many facets of medicine. The most important clinical and scientific priorities of the department lie in oncology and genodermatology.
The secretariat of the Dermatology department consists of 4 secretaries and an office manager.
Team spirit, resilience, dedication, a dose of healthy humor at times, and professionalism are characteristic of this motivated team.
Collaboration in the field of patient care takes place with colleagues from the dermatology outpatient clinic.

• You possess a completed MBO-4 education / HBO working and thinking level in the field of management support. A few years of relevant work experience is a plus;

• You possess strong digital skills, act as a point of contact for digital applications, and support the secretariat in developing digital competencies and the effective use of these systems;

• The MS Office package holds no secrets for you, and you also know your way around AI (co-pilot) effortlessly;

• You possess insight into the functioning of the staff roster, including in relation to patient care, and independently contribute to its management and updating;

• You are decisive and able to function well both independently and in a team;

• You radiate a friendly and customer-oriented attitude in your collaboration with others;

• You possess a helicopter view and can establish connections between various processes and act accordingly;

• You are very accurate and proactive. You also know how to set priorities well. Personal initiative, anticipation, ability to improvise, and a flexible attitude are highly appreciated;

• You have excellent knowledge of the Dutch language, but also master the English language, both orally and in writing;

• You are enthusiastic, stress-resistant, and love planning and organizing.

To be eligible for this position, it is important that you are entitled to work in the Netherlands (based on EU/EEA nationality or a valid work permit).

Do you meet these job requirements and does this give you energy? Then we would love to meet you!

​Depending on education and experience, the salary is at least € 3,126.- and at most € 4,182- gross per month for a full-time appointment. This salary is exclusive of holiday allowance and an end-of-year bonus of 8.3% of your gross annual salary. 

This concerns an employment contract of 1 year for an average of 32 hours per week in accordance with article 2.4.2 Cao umc, being a temporary contract preceding an employment contract for an indefinite period as referred to in paragraph 3 of article 2.3 Cao umc.

At Maastricht UMC+, we ensure that you have everything to make your contribution to ultimate care. The right employment conditions belong with that. Read here what we offer you.

For more information about the position or about training and career development opportunities, you may contact Mariëlle Vinken, office manager dermatology, reachable by phone at 043-3875290, or by email at marielle.vinken@mumc.nl. Would you like to shadow us for a day? That is also one of the possibilities!

For information about the application procedure, follow this link. General information about terms of employment and working at Maastricht UMC+ can be found here. Unable to find the answer to your question? Then please contact the Recruitment team.

The job interviews will be held in weeks 48 and 49.
Applications for this vacancy may be submitted until 22 November.

We recruit our candidates ourselves and do not work with external agencies for this vacancy.