Executive Assistant HR Amsterdam

GGZ inGeest is looking for an executive assistant for the HR Director in Amsterdam.

As an executive assistant, you are the right hand of our HR Director. You ensure that her agenda and daily activities are well organized, so that she can focus on strategic issues and important meetings.

With a full agenda and mailbox, you maintain an overview, monitor deadlines, and ensure that appointments are followed up on. You switch gears quickly, set the right priorities, and think ahead. You know what needs immediate attention and what can wait, and you take initiative on matters independently whenever possible.

• GGZ inGeest is an organization with over 1900 employees. Although you do not work directly with clients, your work does have an impact on care every single day. 

• You work for the HR Director and support the HR department where necessary. The HR MT consists of the HR Director and three managers.  You have a lot of contact with the various HR colleagues and managers and are an important link within the whole. 

• You coordinate with the other executive and management assistants and can replace each other in certain cases.

• As an executive assistant, you are part of the HR department, which consists of approximately 35 colleagues, divided into various teams such as HR Services, Learning & Development, Health & Absence, HR Advisory, and Recruitment. 

In this role, you are more than a classic assistant. It is a diverse and varied role for someone with organizational talent.  Often, you coordinate the most important matters together at the start of the morning, before meetings and appointments begin. Throughout the day, you have a lot of contact with the HR Director to coordinate ongoing matters, assign actions, and determine priorities. 

• You manage the Director's complex agenda and mailbox and bring structure to them. This includes the effective planning, coordination, and management of appointments, as well as prioritizing and filtering emails. 

• You handle emails and other administrative tasks independently or ensure that they are responded to in a timely manner. 

• You organize, prepare, and take minutes for various internal and external meetings and gatherings, including drafting and monitoring action items.  

• You ensure that all necessary documents are available on time and follow up on the progress of agreed actions. 

• You act as a point of contact for internal and external contacts, maintain professional relationships, and ensure the flawless handling of correspondence.   

• You support HR projects and activities.

• You maintain the intranet pages for the HR department.

• You maintain the HR contract management and follow up where necessary.

• You are the contact person for Alleo (a digital platform where employees can make use of various staff benefits, including cultural activities) and Corporate Fitness, and you communicate about these to the employees.

• You are responsible for organizing outings and celebrations for the HR department.

• You will be working at the HR department on the Overschiestraat in Amsterdam.

• You have an HBO (higher professional education) level of thinking and working, supplemented by several years of relevant work experience.

• Naturally, you have an excellent command of the Dutch language and possess good writing skills. 

• Experience in healthcare or within HR is not a requirement; however, we do ask for five years of work experience in a similar position.

• You will receive a permanent employment contract immediately.

• The position is scaled in FWG 45 cao ggz. Your salary is linked to your experience. 

• View all  employment conditions.

For substantive questions about the position, duties, or the team, you can contact Merve Yilmaz (Recruitment Manager) via 06 14 42 06 42 or via m.yilmaz@ggzingeest.nl 

Working at GGZ inGeest is more than just a job. You consciously choose an environment where you are taken seriously, but never too seriously. Where your talent counts, and caring for each other is completely normal. #Geestverwanten.