Project & Operations Coördinator

• 30 vacation days per year based on a 40-hour work week.

• 8% holiday allowance

• A pension scheme and the possibility of additional insurance

• A laptop and a phone allowance

• Opportunities to further develop through education and training, in consultation and according to our study regulations.

• A varied role in which you combine project coordination, business operations, and process improvement.

• Direct collaboration with project teams and management, with room to propose and develop improvements.

Are you good at organizing, do you maintain an overview, and do you ensure that agreements are met? In this role, you ensure that projects and daily business operations are well organized. You monitor progress, coordinate with colleagues and management, and ensure that actions are taken.

You will be involved in project coordination, operational activities, and process improvement. One moment you are working on project figures or capacity planning, the next moment you are preparing a meeting, coordinating with a project manager, or working on an improvement to an existing process.

You work with various teams and communicate regularly with management. You keep an eye on what is happening, identify bottlenecks, and ensure that the right people get to work on them. In doing so, you also look at how tasks can be organized more smartly and efficiently.

You support the organization and progress of projects and ensure that planning, agreements, and administration are in order. You work closely with project managers and project teams and take on actions independently.

• You track the progress of assigned projects and monitor planning, scope, budget, and agreements made.

• You ensure that project plans, budgets, and progress information are up to date.

• You coordinate with project teams regarding outstanding actions, deadlines, and potential bottlenecks.

• You maintain contact with stakeholders and ensure they have access to the right information.

• You identify risks, dependencies, and deviations and discuss these with those involved.

• You maintain project administration and monitor the follow-up of agreements.

• You maintain an overview of multiple projects and signal when extra coordination or decision-making is required.

• You bring bottlenecks occurring across multiple projects to the attention of management.

• You support daily business operations and ensure that operational agreements, capacity, and financial information remain transparent.

• You monitor whether employees register their hours timely and correctly to the correct projects.

• You track operational actions, assign them to the right colleagues, and monitor progress.

• You create presentations for projects, internal meetings, and communication with stakeholders.

• You keep an eye on available capacity and expected project needs and signal potential bottlenecks.

• You prepare management meetings, record decisions and action points, and ensure they are followed up.

• You follow the progress of departmental objectives and signal deviations.

• You keep an eye on hours, turnover, costs, budgets, and realization, and discuss deviations with project managers and management.

• You handle communication regarding developments within the organization, including via online channels and LinkedIn.

You look critically at existing working methods and help make processes clearer and more efficient. You develop improvements and ensure that agreements and new working methods are properly recorded.

• You analyze existing work processes and map out where improvements are possible.

• You develop improvement initiatives and coordinate with involved colleagues on how these are implemented.

• You help to define roles, responsibilities, and handover moments within processes