Administrative Assistant

Working at NS means that you can make *the* difference in the dynamic world of sustainable mobility. You help keep the Netherlands accessible, for everyone. At NS, you get a lot of freedom. The possibilities to develop yourself are great. We promise you that no day is the same. And as one of the most beautiful employers in the Netherlands, we have even more to offer. For this position, including:

• A salary between € 2,875 and € 4,250 gross per month, depending on your knowledge and experience (based on scale 57 and a 36-hour work week).
• A 36-hour work week.
• 144 hours of statutory leave (based on a 36-hour work week) supplemented with extra leave depending on age (minimum one week).
• The possibility to exchange 3 national holidays for 3 non-national holidays.
• 3% end-of-year bonus, 8% holiday allowance, and an excellent pension scheme.
• Your train travel in 2nd class is free; travel in 1st class is possible with a small personal contribution.
• Your family travels for free during off-peak hours.
• Discount on European train travel once you have worked at NS for 1 year.
• A choice plan including, among others, a bicycle plan, extra pension accrual, or extra vacation days.

Want to know more? Then view the Employment Conditions here .

That is why you want to work as a purchasing administrative assistant at NS

• You contribute directly to the availability of parts for the maintenance of our trains.
• You work in a varied role involving data, orders, quotes, and supplier contact.
• You gain valuable experience at one of the largest employers in the Netherlands.

You support the team with the administrative processing and follow-up of purchases for rolling stock. You ensure that item, price, delivery, and order data are complete and up-to-date, so that the ordering and logistical process runs smoothly. Thanks to your accuracy, system skills, and proactive communication, you are of invaluable importance in:

• Entering, checking, and securing current item data, prices, and delivery times in SAP, ARIBA, and other operational systems.
• Enriching master data in SAP to support logistical processes.
• Requesting, processing, and proactively chasing quotes, order confirmations, and delivery dates from national and international suppliers.
• Daily management of the central mailbox and careful handling of ad-hoc questions from internal customers, planners, buyers, and suppliers.
• Identifying and helping to resolve discrepancies in prices, quantities, specifications, invoices, and deliveries.
• Keeping complex Excel lists, overviews, and reports up-to-date regarding, among other things, outstanding orders and supplier performance.
• Supporting repair, warranty, sales, and project orders and contributing to the improvement of administrative processes and work instructions.

Our organization is constantly in motion. Therefore, we are looking for a purchasing administrative assistant with a solid administrative foundation, who quickly grasps new systems and enjoys learning from new situations. With your curiosity and willingness to change, you contribute to a team that works smarter and more effectively together.