Scientific Research Coordinator / Executive Secretary Academic Tasks

Are you a driven management assistant who also knows how to successfully lead the coordination of scientific research? Do you have good organizational and communication skills, can you collaborate well, and do you have an affinity with scientific research in mental healthcare (GGZ)? Can you maintain an overview, are you very precise, good at planning, and are you able to think ahead?

Then we are looking for you as an asset to our lovely team!

GGZ inGeest is looking for a Scientific Research Coordinator/ Executive Secretary for the Academic Tasks department (24 hours).

As the scientific research coordinator for the Director of Academic Tasks, you are an essential pivot within the GGZ inGeest team. In this dynamic and versatile role, you provide high-level professional support and play a crucial role in the management and organization of scientific research within the GGZ. You ensure that everything runs smoothly and create an efficient and structured working environment.

Your duties include, among others:

• Support in the overview and coordination of academic research, with an important role in the administrative processes within GGZ inGeest from research proposal to completion.

• Manage Inside notice board.

• Support the CWO (Scientific Research Committee) in the broadest sense of the word, whereby you ensure efficient organization and progress of research processes.

• Minute academic workshops and coordinate the follow-up of action and decision points.

• Support personnel processes.

• Calendar management and mailbox management for the Director of Academic Tasks, whereby you ensure that everything is on time and well organized.

• Secretarial tasks such as preparing and minuting meetings, whereby you ensure clear reporting and monitoring of agreements made.

• Organizing and facilitating meetings, whereby you ensure a smooth and efficient execution of all practical matters.

• You are the point of contact for both internal researchers and externals and offer them excellent service and support.

• You work closely with the team leader and management assistants of the academic programs, whereby you collectively ensure optimal staffing and replacements during holidays, so that everything continues to run smoothly.

• For the Academic Tasks department, we are looking for an enthusiastic and proactive colleague. In this position, you will support the Director of Academic Tasks and, together with the secretariat, manage the organizational and administrative processes surrounding the scientific research taking place.

• Additionally, you are responsible for the planning and coordination of the Scientific Research Committee. You play an active role in the further development of the processes surrounding research in coordination with our partners at Amsterdam UMC.

• You work in a dynamic academic environment in which collaboration, quality, and continuous development are central.

•  Employment starts with a one-year contract, naturally with a view to extension for an indefinite period.

• You are available on the following fixed days: Monday, Thursday, and Friday.

• The position is scaled in FWG 45 CAO GGZ.

• At GGZ inGeest, we support you in your development, whether it is deepening expertise, learning new skills, or increasing digital knowledge. You can read how we do this in the general terms and conditions. 

• View all employment conditions 

With #Geestverwanten let's see who we really are: people who take care deadly seriously, but don't always make themselves happy. Especially now that the care sector is working hard, we are looking for colleagues who understand that laughing is at least as important as listening.

Questions? Contact Annemieke van der Lans, Team Leader Secretariat Academic Tasks, a.vanderlans2@ggzingeest.nl