HR Operations Specialist

Flatpay is originally a Danish company and one of Europe's fastest-growing unicorns.

In just over four years, we have grown into a team of over 2,000 colleagues, we help more than 100,000 entrepreneurs, and we are active in seven European countries: Denmark, Finland, Italy, Germany, France, the United Kingdom, and since January, also the Netherlands.

Our mission is simple: to make card payments fair, transparent, and stress-free for small and medium-sized entrepreneurs. No hidden costs or complicated rates, but one fixed rate for all cards. To make this possible, we offer payment terminals and point-of-sale (POS) systems that help entrepreneurs further.

• You support the People Team with the full HR administration: from pre-boarding and onboarding to offboarding

• Onboarding new colleagues? You ensure everything is perfectly arranged administratively

• You monitor probation periods and contract terms (and keep a very close eye on them)

• Drafting and sending HR documents

• Always keeping our HR systems and tools (such as Personio / Notion) up-to-date

• You arrange a soft landing and smooth departure from pre-boarding and onboarding through to offboarding (contracts, access, tools, communication)

• Ensures that everything is done and completed neatly and compliantly

No nonsense, responsibility from day one - No months-long onboarding period before you can contribute something. Teams are growing fast at Flatpay and the market is wide open, so what you do here has impact.

Flat organization, fast decisions - No bureaucracy or hierarchy. Do you come with a good argument? Then it will be heard. Ideas and initiatives move quickly, and if something works, it goes live.

Surrounded by inspiring, fun, and smart people - The people building Flatpay know what they are doing, and you can see that in the dynamics. Whether you are just starting or have been working here for a while, at Flatpay you don't just watch from the sidelines. You are exactly where it all happens and work together with people who can move you forward.

About the role

• Employment: Full-time

• Location: On-site in Amsterdam (Spaklerweg), 5 days per week

• You report to the Head of People and are part of the growing People Team in Amsterdam.

Do you love bringing structure to chaos, get energy from tight processes, and are you someone who overlooks nothing? Then we are looking for you.

We are growing fast - and that means our people and processes are too. As an HR Operations Specialist, you ensure that everything behind the scenes is correct. From contract to offboarding, you handle it. Smart, tight, and without hassle. Room to grow within a fast-growing People Team.

We work fully on-site because we are building Flatpay Netherlands from scratch. Since January 2026, we have grown to 150+ employees, and in the coming months, we are going to do that even more. In this phase, short lines and quick switching are worth their weight in gold.

Concretely, the role involves:

• Collecting variable data (bonuses, travel expenses, etc.)

• Performing checks before the payroll run

• Post-payroll checks

Who you are

You get happy from things being correct, overview, checked-off lists, and tight processes.

• You see work that needs to be done and pick it up yourself, without anyone having to ask.

• Accurate to the details, independent, and well-organized.

• Reliable and discreet - you work daily with confidential information.

• HBO/WO working and thinking level, strong with numbers and administration.

• You speak and write fluently in Dutch and English.

• You get energy from an operational role and want to help build processes in a growing startup.

Skills & experience

• 1-5 years of experience in HR Operations / personnel administration

• Background in HR, Law, or a quantitative field

• Handy with tools (Google Workspace, Microsoft, Personio, Notion is a big plus)