Executive Assistant

Job title: Executive Assistant
Recruiter: Mirjam Boer
Vacancy ID: 4629

Are you a proactive and structured professional who loves a dynamic working environment? As an Executive Assistant at Vitens, you will support the management of various organizational units and play an important role within the organization. Organizationally, you fall under Finance & Group Control, but your support is broader and also focuses on Business & Project Control, Internal Control & Improvement, Board Support, and Audit & Advisory. With your organizational talent, you ensure efficient and smooth cooperation.

We are looking for a new colleague for our organizational units in Zwolle. No two days are the same, and you contribute to something important: extracting, purifying, and delivering 1 billion liters of top-quality drinking water every single day.

As an Executive Assistant, you are responsible for the organizational and secretarial support within the involved organizational units. You support management with various activities and ensure structure, overview, and good coordination.

• Managing the calendars of the Director of Finance & Group Control and the managers within the involved organizational units.
• Organizing and planning meetings, training sessions, job interviews, and gatherings.
• Providing organizational and secretarial support within the involved organizational units.
• Collaborating and coordinating with other Executive Assistants and contributing to mutual replacement.
• Providing and managing digital communication regarding departmental matters via SharePoint.
• Monitoring appointments, actions, and deadlines and ensuring good follow-up.
• Identifying needs and opportunities to further improve support and work processes.

You work for various teams and departments. This requires flexibility, good coordination, and the ability to set priorities. You ensure that support is deployed in a balanced manner and aligns with the needs and priorities of the various organizational units. Additionally, you work closely with the other Executive Assistants within Vitens. You coordinate activities with one another, share knowledge and experience, and together ensure the continuity of support, for example, by replacing each other where necessary.

We find motivation and eagerness to learn more important than a perfect CV. If you get energy from organizing, taking responsibility, and getting things settled, then we are happy to teach you the rest. You dare to ask questions, take on work, and enjoy developing yourself within a professional environment.

Furthermore, we rely on your:

• MBO working and thinking level.
• Preferably at least 5 years of experience in a secretarial or support role.
• Experience with MS Office and knowledge of AI, or the willingness to develop yourself in this area and apply AI in your work.
• A relevant education in the field of secretarial studies or administrative support is a plus.

You are communicatively skilled, work accurately, and know how to handle confidential information well. Because you support multiple teams and departments, you can easily switch between different tasks and interests. You are service-oriented, independent, and know when to take initiative or when to coordinate.

The work has peaks and troughs. During busy periods, you remain calm, set priorities, and maintain an overview. In quieter moments, you take initiative: you take on work, think along about improvements, and utilize the space to further develop yourself or others.

As an Executive Assistant, you will strengthen us 32-40 hours per week. For this, you can count on the following employment conditions, among others:

And there is more. Do you want an overview of all our employment conditions? Go to www.werkenbijvitens.nl/arbeidsvoorwaarden.