Medical Staff Secretary

Because you work in an environment where care and organization reinforce each other. You choose:

• Great colleagues with whom you collaborate and whom you can rely on
• Work that matters, with room to think along and improve
• Attention to your development through, among other things, training and workshops
• A good work-life balance in a position of 32 hours per week

With your team of three support professionals and two policy advisors, you support the board of the Medical Staff of the St. Antonius Hospital. You are a steady support for directors and a trusted point of contact for the medical staff. You maintain oversight, switch easily between different questions, and ensure that appointments, communication, and processes run smoothly. Together with your colleagues, you think along about smart solutions and work on modern, future-proof secretarial support, where the use of AI is also increasingly finding a place.

• Planning and organizing appointments and meetings.
• Supporting directors with calendar management and coordination within the organization.
• Managing mailboxes and maintaining contact with the medical staff.
• Guiding appointment procedures for new medical specialists.
• Preparing and sometimes taking minutes for meetings.
• Monitoring actions, decisions, and progress.
• Thinking along about and improving work processes, including with the help of AI tools.

Your workplace is located in the heart of the medical staff. The board of the Medical Staff Association (VMS) represents all medical specialists working at the St. Antonius Hospital. The board consists of 7 medical specialists who, in addition to their work in patient care, have been appointed as directors of the medical staff. You work closely with the directors and have a lot of contact with the medical specialists they represent. You work directly with your two colleagues from the Medical Staff Secretariat and the two Medical Staff policy advisors. Additionally, you interact frequently with the secretariat of the Board of Directors, secretariats and managers of departments and specialties, and many other colleagues within our organization.

You primarily work at our Nieuwegein location and, in consultation, also one or a few days from home. Monday and Thursday in particular are days when we like to be in the office together. Along with the entire board and support staff, you work one day per month at the Utrecht location.

• A salary between € 3,228 - € 4,346,- gross per month (FWG scale 45 Hospitals CAO), based on 36 hours per week. We will tailor your salary to your education and work experience.
• A one-year contract for 32 hours per week, with a view to permanent employment.
• 8.33% end-of-year bonus in December and 8.33% holiday allowance.
• A pension scheme with PFZW, in which St. Antonius pays 50% of the pension premium.
• Annually 57 hours Personal Life Phase Budget based on a 36-hour work week, which you can use in a way that suits your life stage.
• Tax benefits via our Flexible Benefits System. With this, you can use part of your gross salary for, for example, a bicycle, fitness and sports, study costs, extra travel expenses, or a device.
• Plenty of room to develop professionally and personally via our extensive learning platform with live training and e-learnings.
• Through Epassi, Benefits at Work, and Tickets for Good, you get access to activities, workshops, events, and cultural outings, often for only the administrative costs.

You bring structure, think ahead, and know what is needed to ensure everything runs smoothly. You have an eye for your surroundings and sense where extra attention is needed. You are a team player who makes connections easily and you like to contribute actively to the continuous improvement of your work. Additionally, you bring:

• A relevant MBO 4 diploma and several years of work experience supplemented by or a relevant HBO diploma
• Excellent command of the Dutch language
• Experience with complex calendar management and planning
• Experience with (administrative/governance) relationships in a hospital environment is a plus
• Experience working with medical specialists is a plus
• Experience or affinity with the application of AI (MS Copilot) to support administrative tasks is a plus

At St. Antonius, you work on (highly) complex care with your heart in the right place. We are a top-clinical teaching hospital where patient care, education, and research go hand in hand. Thanks to our size, we make a real impact, but remain agile and personal.

Our clinical priorities are heart & vascular, lungs, and cancer. Additionally, we are one of the leaders in the Netherlands in the field of value-based care. This means that we do not only look at what is medically possible, but especially at what truly makes a difference for the individual patient. By structurally measuring the most important outcomes and learning together, also with the other Santeon hospitals, we make care a little bit better every day. With us, every employee, including you, makes a difference for the patient.

Are you curious about this position or do you have a question? Please contact Hettie Roozeboom (Medical Staff Secretary) via 088 - 320 8893. She will be happy to answer all your questions about the position.

You can apply up to and including December 1st via the application button. We would like to receive your CV and a short motivation. You can address your letter to Inge Berger (Chair of the Medical Staff Association).

After the closing date, you will hear quickly if you are invited for an initial interview.

A reference check is part of this procedure.
A Certificate of Conduct (VOG) is mandatory for all positions within the St. Antonius Hospital.