Planning and Administration Assistant Antonius Academie

• Space and trust to independently organize your own educational domain and contribute ideas for improvements.
• A beautiful combination of mental work and people work: challenging planning puzzles, variety, and personal contact
• A small, involved team of five colleagues whom you can count on, where you find solutions together and enjoy your work.

A teacher who is unexpectedly unavailable, a classroom that turns out to be needed additionally, or a change in the curriculum. You maintain the overview and ensure everything falls back into place.

As a Planning and Administration Assistant at the Antonius Academie, you combine the creation and management of educational schedules with administrative tasks and contact with students and teachers. You coordinate educational activities, teachers, classrooms, and materials, taking various dependencies into account. Does something change? Then you look ahead, oversee the consequences, and search for a suitable solution.
In addition to planning and scheduling, you are a trusted point of contact for students and teachers. You answer questions, process registrations, and ensure that the administration surrounding training programs and examination moments is well organized. It is precisely that combination of tasks that makes your work versatile.

Specifically, you will be involved in:

• The drafting, maintaining, and publishing of annual plans, teacher schedules, and lesson timetables.
• Identifying and solving scheduling bottlenecks and coordinating changes with those involved.
• Answering questions from students and teachers, both by telephone and email.
• Preparing introduction days, providing diplomas, and checking registrations at the College Zorgopleidingen.
• Reserving classrooms and educational spaces and arranging necessary materials.

Within the Academy, we work with flexible education. This sometimes requires adjustments in schedules and work processes. You contribute ideas for improvements and signal where we can use our systems and working methods even more smartly.

You will join the Antonius Academie in Utrecht, where education and development hold an important place. As a top-clinical teaching hospital, we not only train our own healthcare professionals but also offer training to employees of other hospitals. From advanced nursing programs to training for physicians and other healthcare professionals.
You will work at the Academy's secretariat, together with five colleagues. Each person has their own educational domain for which you handle the planning and administration. You will focus on advanced nursing programs within Long-term Care.

It is an involved and sociable team in which colleagues help each other and take over tasks during absences. Hard work is done, but there is also room for humor, consultation, and new ideas. You are given the freedom to organize your own tasks and can turn to your colleagues to devise solutions together.

• A salary between € 2,750 - € 3,959,- gross per month (FWG scale 40 Cao Ziekenhuizen), based on 36 hours per week. We will tailor your salary to your education and work experience.
• A yearly contract for 32 hours per week, with a view to permanent employment, and after one year, 28 hours is negotiable.
• 8.33% end-of-year bonus in December and 8.33% holiday allowance.
• A pension scheme with PFZW, in which St. Antonius pays 50% of the pension premium.
• Annually 57 hours Personal Life Phase Budget based on a 36-hour work week, which you can use in a way that suits your life stage.
• Tax benefits via our Flexible Benefits System. With this, you can use part of your gross salary for, for example, a bicycle, fitness and sports, study costs, extra travel expenses, or a device.
• Plenty of room to develop professionally and personally via our extensive learning platform with live training and e-learnings.
• Through Epassi, Benefits at Work, and Tickets for Good, you get access to activities, workshops, events, and cultural outings, often for only the administrative costs.

You love having an overview, even when many things are happening at once. You see how different schedules are interconnected, think ahead, and quickly notice when a change has consequences for other appointments. You enjoy devising solutions and feel satisfaction when everything is correct again.
At the same time, you are accurate in your administration and enjoy working with people. You switch easily between a schedule change, a question from a student, and administrative tasks. You communicate clearly, dare to hold people accountable for agreements, and know how to get things done with a friendly, decisive approach.
In addition, you bring:

• A completed MBO-4 qualification, preferably in an administrative direction.
• Demonstrable work experience in creating and managing schedules and timetables, preferably within an educational or training organization.
• Good analytical skills; you oversee dependencies, set priorities, and think in solutions.
• Experience with administrative tasks and an accurate, structured way of working.
• Good digital skills and experience with MS Office, including Excel. Knowledge of Osiris and Xedule is a plus.
• A service-oriented attitude and the ability to work both independently and pleasantly in a team.

For this position, it is important that you are available on Monday, Tuesday, Thursday, and Friday.

At St. Antonius, you work on (highly) complex care with your heart in the right place. We are a top-clinical teaching hospital where patient care, education, and research go hand in hand. Thanks to our size, we make a real impact, but remain agile and personal.

Our clinical priorities are heart & vascular, lungs, and cancer. Additionally, we are one of the leaders in the Netherlands in the field of value-based care. This means that we do not only look at what is medically possible, but especially at what truly makes a difference for the individual patient. By structurally measuring the most important outcomes and learning together, also with the other Santeon hospitals, we make care a little bit better every day. With us, every employee, including you, makes a difference for the patient.

Does it appeal to you to apply your planning experience within an educational environment where you also have a lot of contact with people? Then we would love to meet you!

You can apply directly via the application button.
Send us a short motivation and your CV no later than November 17th next.

You will hear from us as soon as possible whether you are invited for an interview.
The interviews will take place on Monday, November 23rd in the afternoon or November 24th in the afternoon. We request that you take these dates into account in advance.

Do you have any questions about this vacancy first? Then call Ellen Willering, Head of Nursing Education Department, T 088-3208710. She will be happy to tell you more.

A Certificate of Good Conduct (VOG) is mandatory for all positions within the St. Antonius Hospital.