Management Assistant Radboudumc Health Academy

Do you want to work with us to provide the best education? Are you a true connecting force who knows how to maintain an overview? Do you find it a challenge to take the burden off others? Then we are looking for you as an enthusiastic colleague for our management secretariat!

As a management assistant at the Radboudumc Health Academy, you primarily support the business director; this is your main area of focus. Additionally, together with the other management assistants, you support the management team of the Health Academy, consisting of two board members and two managers.

You have a signaling role, work proactively, and maintain an overview, even when pressure increases. Together, you will ensure optimal support.

No two days are the same! You have a broad and varied range of tasks. You plan and coordinate complex internal and external appointments and manage various calendars. Additionally, you ensure that files are in order.

You monitor the follow-up of actions and agreements, handle incoming and outgoing email and mail, and draft minutes for meetings and gatherings. You also actively contribute to the improvement of work processes and the quality of service. Based on your knowledge and expertise, you make a valuable contribution to projects.

You carry out your activities largely independently, while being able to brainstorm with and rely on your colleagues within the team.

In mutual consultation, once you have been sufficiently trained, there is the possibility to perform part of your activities from home.

In short, a varied and challenging position in a dynamic educational environment.

• Calendar management: ensuring careful planning of (complex) appointments and their preparation and follow-up.
• Handling telephone, mail, and email for various mailboxes.
• Planning and organizing (large) meetings with internal and external participants.
• Taking minutes for board and management meetings.
• Processing draft documents, reports, minutes, and presentations.
• Providing the organizational and administrative preparation and completion of internal newsletters and publications.
• Supporting projects.
• Providing data and preparing overviews.
• Preparing and editing presentations.
• Supporting ICT, HR, financial, and organizational matters.
• Managing SharePoint.
• Creating digital work files and managing archiving.
• Managing and recording work processes and work instructions within the team.

As a management assistant, you work independently, take responsibility, and dare to make decisions. With a proactive attitude, you think in solutions and come up with ideas and proposals yourself. Thanks to your strong interpersonal skills, you know how to connect people, get things done, and take the burden off colleagues and managers.

You are communicatively skilled, organizationally sensitive, and move easily within a dynamic environment. Additionally, you are enthusiastic, flexible, and creative, allowing you to switch effortlessly between different tasks.

As a management assistant, you maintain an overview, set priorities, and know how to plan and organize your activities effectively. Moreover, you are eager to learn and are open to new developments, systems, and ways of working.