Management Assistant Notary Finance

A varied role within an ambitious and collegial team with a salary that matches your experience (range: € 2,922 - € 4,708 gross per month based on full-time employment (40 hours per week), supplemented with good secondary employment conditions, such as:

·         27 vacation days and an extensive mobility plan.

·         iPhone, laptop, and home working facilities.

·         A good pension scheme.

An extensive pre-employment screening is part of our (selection) procedure.

Do you always know how to bring a smile to everyone's face and do you find satisfaction in arranging matters to perfection? At AKD Benelux Lawyers, we have room for a new colleague in the Notary department in Rotterdam for the Finance department!

AKD is a full-service Benelux firm with over 550 lawyers, tax specialists, notaries, and support staff in Amsterdam, Breda, Brussels, Eindhoven, Rotterdam, and Luxembourg. Although AKD is a large firm, it is characterized by involvement and entrepreneurship.

In the role of Legal Secretary in the Notary Finance department, you will work together in an enthusiastic team and report to the Office Support Coordinator. As a team, you will mostly perform administrative and supportive tasks for our employees and take various administrative matters off their hands, so that they can focus as much as possible on substantive issues.

• Opening and managing files in Assyst, including attaching data and documents;

• Making inquiries and performing inspections in registers such as BRP, Chamber of Commerce, and Land Registry;

• Collecting information from authorities, notary offices, and via the internet;

• Scheduling appointments and arranging practical matters (meeting rooms, parking spaces, lunches);

• Preparing deeds, performing searches, and preparing deeds for execution;

• Registering deeds with the Tax Authorities, communicating changes to the Trade Register and UBO register, and the Land Registry;

• Preparing legalizations, collated copies, and certificates in multiple languages and providing them with apostilles;

• Preparing and updating shareholder registers;

• Placing advertisements and monitoring deadlines;

• Carefully maintaining and archiving documents and files.

What does our ideal candidate look like? You...

• Have experience in a similar position at a notary or a notary office;

• Have a positive attitude and the ability to take ownership and responsibility for the tasks to be performed;

• Take initiative and ensure you get all the information you need to be able to excel;

• Communicate effectively and professionally with all levels of the organization. For this, you possess excellent Dutch and good English language skills;

• Ensure correct administration and keep a sharp eye on the progress of work, appointments, and deadlines, and anticipate potential bottlenecks;

• Are available 32 - 40 hours per week;

• Are an expert in MS Office (Outlook, PowerPoint, Word) and/or Microsoft 365;

• Function well in an environment where things move quickly and where high quality is pursued.