Office Manager

• An employment contract for an indefinite period;
• A salary between € 2.900 and € 3.700 gross per month based on 40 hours, depending on knowledge and experience;
• A part-time position of 24 to 32 hours per week, spread over 3 to 5 working days;
• A varied position with a lot of independence and room to organize your own activities well;
• 24 vacation days based on full-time employment, pro rata to your contract, with the possibility to purchase additional vacation days;
• Good training opportunities via the VINCI Energies Academy, KH Academy, and GoodHabitz;
• Good secondary employment conditions, including a favorable pension scheme;
• An informal working atmosphere with short lines, in which autonomy, responsibility, trust, entrepreneurship, and solidarity are central;
• A Certificate of Good Conduct (VOG) must be provided upon employment.

As an Office Manager, you ensure that everything surrounding our office environment is well organized. You are the central point of contact for facilities and organizational matters and ensure that employees, customers, and visitors can rely on a professional, welcoming, and well-organized working environment.

You coordinate external service providers, such as cleaning, catering, maintenance, and technical parties, and monitor whether agreements are being properly executed. You also organize internal and external meetings, staff activities, team days, anniversaries, and onboarding moments.

You work independently, maintain an overview, and see what needs to be done. Do you encounter something that could be smarter or better? Then you discuss this with the relevant colleagues and implement the improvement practically. In this way, you ensure a pleasant and well-organized working environment every day.

• Coordinating external service providers and monitoring agreements made;
• Providing a representative, welcoming, and well-organized working environment;
• Coordinating maintenance, facility activities, and following up on malfunctions;
• Managing and coordinating calendars and meeting rooms;
• Providing business correspondence and administrative support;
• Organizing staff activities, team days, anniversaries, and onboarding moments;
• Preparing and organizing internal and external meetings and receptions;
• Acting as a point of contact for facility and organizational questions;
• Identifying practical opportunities for improvement and tackling these together with colleagues.

You are organizationally strong and enjoy coordinating various tasks simultaneously. You work independently within agreed arrangements, maintain an overview, and know well what has priority.

You are service-oriented, but also dare to be clear. You hold suppliers accountable for agreements made and communicate with colleagues in a timely manner when necessary. Additionally, you see where things can be better or more efficient and come up with practical proposals yourself.

You will be working within the shared department of Koning & Hartman and Axians Telecom in Zoetermeer. From this department, we support both organizations and the various business units in the field of central and supporting services.