Assistant (secretary) Employment, Pensions and Incentives

Do you have a number of (3+) years of work experience as a secretary/assistant and are you looking for a varied role in an inspiring environment?

Stibbe is looking for a full-time (0.8 fte also possible) assistant for the Employment, Pensions and Incentives (labor law) practice group, to start immediately.

In this role, you will work for a partner. You will assist in the daily practice of the lawyers, ensuring efficient calendar management and the planning and preparation of appointments and meetings. You will ensure correct file construction and handle the corresponding incoming and outgoing (procedural) documents. You will prepare invoices and monitor the progress of the entered hours in the

Expert Billing system. Furthermore, you will maintain the CRM database (Contactmanager). You will handle many different matters simultaneously and participate in projects. In that context, a high degree of accuracy, independence, and flexibility is expected of you.

The team

You will be part of a team of assistants. The assistants are responsible for the secretarial support of the various lawyers and are directly managed by a team leader. Together with the team, you will make a major contribution to the quality of the practice group and the services provided by Stibbe.

An enthusiastic colleague who is an expert in planning and organizing. You have a completed MBO(+)/HBO education. You are resourceful and creative and enjoy preparing presentations and providing support at client seminars where necessary. Additionally, you preferably have at least 3 years of experience as a secretary/assistant, preferably within the legal profession or business services. You are a team player who is also able to work independently and prioritize tasks according to your own judgment. You are friendly, proactive, stress-resistant, flexible, service-oriented, and collegial, also regarding stepping in for and taking over tasks from colleagues. Furthermore, you have excellent command of both the Dutch and English languages, both spoken and written, and you are proficient in the MS Office suite.

• You have a client-oriented and collegial attitude;

• You are able to implement the correct follow-up after client contact;

• You are proactive, resourceful, and creative;
• You understand the confidential nature of the information you work with and always act with the highest degree of integrity and discretion;
• You are willing to continue developing yourself within the legal secretarial profession;
• You do not have a 9 to 5 mentality;
• You are open to feedback.

A challenging and varied position, with the opportunity to develop yourself. A good working atmosphere in a dynamic team and a pleasant working environment in a beautiful building, which is focused on transparency and collaboration. We also value social activities such as an annual practice group outing and office events. Naturally, also a good salary and attractive employment conditions, about which we would love to tell you more.

Do not hesitate and apply directly. Would you like additional information about the position? Then you can contact Stéphanie Vinkes (stephanie.vinkes@stibbe.com).

Because we at Stibbe value diversity and inclusion, you apply anonymously. You can find more information regarding this here.