Management Assistant Training Institute UPHO

In September 2025, UMC Utrecht and Amsterdam UMC jointly founded the University Public Health Training Institute (UPHO). UPHO trains physicians in the second phase of the training for the Society and Health physician (physician M+G).

The training institute is growing rapidly. Therefore, we are looking for a proactive management assistant to provide administrative and organizational support for the training. Someone who ensures with enthusiasm that everything surrounding the training runs smoothly. You will become part of a small and passionate team in which collaboration and continuous improvement are central. A high degree of independence is expected from you: you anticipate what needs to be done, identify bottlenecks, and address them. We will give you plenty of room to come up with innovative ideas that make the training support more efficient and effective.

Your main tasks are

• You handle the administration surrounding the start and during the training and manage accounts for resident physicians (aios) and practice trainers in various IT systems.
• You keep educational information up to date on SharePoint and ensure the careful processing of invoices and expense claims.
• You schedule and take minutes for meetings, monitor the follow-up of action items, and manage the general UPHO mailbox.
• You organize practical matters, such as reserving educational spaces and arranging catering.
• You handle communication via the website, LinkedIn, and information emails to resident physicians, practice trainers, and other stakeholders.

What do you bring?

You are an independent and accurate management assistant who loves to organize and think ahead. You maintain an overview, set priorities, and enjoy contributing to a growing organization.

In addition, you possess:

• HBO (Higher Professional Education) level of work and thinking and at least three years of relevant work experience, for example as a management assistant or office manager.
• Strong organizational and administrative skills. You work in a structured manner and have an eye for detail.
• Good digital skills and experience with Microsoft 365, Teams, and SharePoint. You enjoy thinking along about smart digital solutions.
• Excellent command of the Dutch language, both spoken and written.
• A proactive and flexible working attitude. You take initiative, solve problems independently, and switch easily between different tasks.

What do we offer you?

• A one-year contract with a view to extension.
• Classification in salary scale 7: € 3,126 to € 4,182 gross for a full-time employment (depending on education and experience). Additionally, you receive an 8.3% year-end bonus. Calculate your net salary here.
• Vacation hours: 194.4 hours per year for a full-time employment and the possibility to save up hours.
• 100% public transport reimbursement. Do you come by walking, cycling, or by car? Then you will receive a reimbursement of €0.21 per km (for the car, a maximum of 40 km one way applies).
• Do you come by bike? Make use of our good bicycle scheme.
• Pension accrual at ABP, of which we pay 70% of the premium.
• Free and unlimited access to training courses, including GoodHabitz, in our learning environment.
• An active staff association and a Young Amsterdam UMC association, both of which organize fun (sporty) activities and events.