Archive Advisor

Do you ensure that crucial information remains findable, reliable, and accessible tomorrow?

The Port of Rotterdam is constantly in motion. Every day, enormous amounts of information, documents, and data are created, used, and stored. As an Archive Advisor, you play an important role in keeping this information accessible, reliable, and future-proof. You bring structure to a complex information environment, ensure compliance with laws and regulations, and help the Port of Rotterdam further professionalize in the field of archiving and information management.

You are not only the subject matter expert but also the connecting link between information management, business operations, and IT. Together with colleagues, you work on a sustainable information management system that is ready for the challenges of tomorrow.

As an Archive Advisor, you are responsible for the further development of archiving within the Port of Rotterdam. You advise on policy, processes, and systems and translate laws and regulations into practical and workable solutions.

Your responsibilities include, among other things:

• Developing, updating, and implementing policies, processes, and guidelines for archiving and information management.
• Drafting and maintaining selection lists for both the NV tasks and the public tasks of the Port.
• Advising on the appraisal, selection, preservation, and destruction of information.
• Drafting and updating the Replacement Manual and advising on replacement, migration, and conversion processes.
• Applying relevant standards and reference frameworks such as NEN-ISO 15489 and MDTO.
• Translating the Archive Act 2026 and other relevant laws and regulations into practice.
• Advising on information models, metadata, information architecture, and data management.
• Acting as a subject matter interlocutor for colleagues from I&DT at the interface of archiving, information management, and technology.
• Monitoring and assessing developments in the fields of AI, robotization, and innovative applications within archive and information systems.
• Supporting audits and acting as a partner for the CIO, auditors, controllers, and other stakeholders.

Great colleagues: You work together with engaged colleagues and can (if you wish) participate in a vibrant social life through our active employee networks.
Attractive, independent position: Own initiative is encouraged and your impact is directly noticeable. This is your chance to contribute to Europe's largest port.
Flexible work week: 36 hours, where we encourage a good work-life balance (40 hours negotiable).
Training and development opportunities: A wide choice of training and courses to further develop yourself.
Vitality and well-being: Discount on gym memberships.
Competitive salary: Depending on your education and experience, a starting salary of € 5,078 to € 6,063 gross per month (36 hours).

Career growth: Growth opportunities up to € 7,579 gross per month.
Travel allowance: For car, bicycle, or 1st class public transport, we provide an appropriate allowance.
Flexible reward budget: 19.6% on top of your monthly salary, composed of holiday allowance (8%), thirteenth month (8.33%), vitality contribution (2.3%), and an extra budget (0.97%). Usable for extra leave, pension, sustainable investments, or training.
Employment: A one-year contract with the intention to convert this to a permanent contract upon good performance.
Pension scheme: Excellent scheme via ABP, with 70% of the premium covered by us.

For more information about our employment conditions, please refer to our CAO.

Competencies that we find important to be successful in this position:

You understand the needs of internal customers and stakeholders and translate these into practical and appropriate solutions. You communicate clearly, make expectations discussable, and act in the interest of the Port of Rotterdam.

You know how to explain complex archiving and information issues understandably and create support for your advice. You tailor your communication to different target groups and are a persuasive interlocutor at all levels within the organization.

You take initiative, bring structure, and ensure that improvements are actually realized. You move effectively between quality, laws and regulations, and practical feasibility to achieve sustainable results.

You analyze complex information issues quickly and know how to distinguish main points from secondary details. You come up with well-founded, future-proof solutions and connect the perspectives of different stakeholders.

As part of the application procedure, we ask you to answer the three questions below. Sending a motivation letter is not necessary. We use the answers as a supplement to your CV to get a better picture of your relevant experience, approach, and motivation for this position.

Tell us about a situation in which you had to involve colleagues or other stakeholders in advice or change regarding archiving, information management, or a similar topic. What was the situation, what was your role, what did you do, what was the result, and what did you learn from this?

Max. 250 words

Describe an issue in the field of archiving, information management, digitalization, or laws and regulations that you are proud of. What was the challenge, what was your contribution, which approach did you choose, what did this yield, and what did you take from this experience to subsequent assignments?

Max. 250 words

Why does the position of Archive Advisor at the Port of Rotterdam appeal to you, and what do you think you can add to our team based on your knowledge and experience?

Max. 200 words