Jr. Facility Coordinator

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In your role as Junior Facility Coordinator, you are responsible for a wide range of facility tasks:

• Coordinating and analyzing notifications in Corrigo and ensuring adequate follow-up, including checking whether facility notifications have actually been resolved.
• Conducting KPI inspection rounds through the buildings and carefully recording findings, including periodic inspections and following up on open action points.
• Coordinating and following up on smaller works from suppliers, such as repairs to coffee machines, and checking completed landscaping maintenance.
• Recording action points and working these out towards suppliers.
• Managing and supervising NON-GMP suppliers, whereby you oversee quality and compliance with agreements.
• Checking quotes for accuracy, completeness, and pricing, in coordination with the Facility Coordinator.
• Preparing work permits in E-Permit to Work.
• Maintaining office supplies and preparing orders after consultation.
• Supporting facility projects and queries from J&J and assisting the handyman/facility employee, including setting up and arranging meeting rooms when necessary.
• Supporting the service desk during the absence of the service desk employee.
• Location Breda falls within your scope. In case of emergency, you are available to provide support at this location, for example by stepping in for reception tasks or floor host activities.
• Maintaining contact with end users: you know what is happening in the building and understand what is important to end users, so that you can respond proactively.
• Preparing communication emails towards end users.
• Taking over the tasks of the Facility Coordinator during their leave or absence.
• Ensuring compliance with safety and occupational health guidelines, coordinating minor renovations and relocations, and actively proposing ideas to improve facility services.
• Supporting the implementation of sustainability initiatives within the buildings.

In your role as Junior Facility Coordinator, you are responsible for a broad range of facility tasks:

• Coordinating and analyzing notifications in Corrigo and ensuring adequate follow-up, including verifying that facility notifications have actually been resolved.
• Coordinating and following up on smaller supplier works, such as coffee machine repairs, and checking completed landscaping work.
• Managing and supervising NON-GMP suppliers, ensuring quality and compliance with agreements.
• Checking quotes for accuracy, completeness and pricing, in coordination with the Facility Coordinator.
• Keeping track of office supplies and preparing orders after consultation.
• Supporting facility projects and queries from J&J and assisting the handyman/facility employee, including setting up and arranging meeting rooms when needed.
• Supporting the service desk during absence of the service desk employee.
• Location Breda falls within your scope. In case of emergencies, you are available to provide support at this location, for example by stepping in for reception duty/floorhost activities.
• Maintaining contact with end users: you know what is happening in the building and understand what matters to end users, so you can anticipate accordingly.
• Taking over the Facility Coordinator's tasks during leave or absence.
• Ensuring compliance with safety and health & safety (arbo) guidelines, coordinating minor renovations and relocations, and actively contributing ideas for improving facility services.

As a Junior Facility Coordinator, you are the central point of contact for facility matters within one or more locations. You ensure that daily operations run smoothly and that employees and visitors can work in a pleasant, safe, and well-maintained environment. You proactively coordinate between different disciplines and ensure optimal service to our client.

In this role, you support the Facility Manager and Facility Coordinator with daily operational activities and get the opportunity to further develop yourself within the facility management field.

About the role

As a Junior Facility Coordinator, you are the central point of contact for facility matters within one or more locations. You ensure that daily operations run smoothly and that employees and visitors can work in a pleasant, safe and well-maintained environment. You proactively coordinate between different disciplines and ensure optimal service delivery to our client.

In this role, you support the Facility Manager and Facility Coordinator with daily operational activities and have the opportunity to further develop yourself within the field of facility management.

On-site -Leiden, NLD

Guest Service

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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