Senior Personal Assistant Real Estate

For our Real Estate practice group, we are looking for an experienced personal assistant (PA). In this role, you will work for 2 counsels and serve as the point of contact for questions from your own practice, other practice groups, and other staff departments. In this dynamic and versatile working environment, where litigation, advice, and negotiation take place and no two days are the same, you will make a difference with your contribution.

As a PA, you provide organizational and administrative support of the highest level. In our sometimes hectic working environment, you keep a cool head and make a difference by creating overview. You know how to prioritize and provide unambiguous answers to questions from other practice groups and departments. Additionally, you independently ensure an adequate transfer of information.

Furthermore, you are responsible for:

• (Complex) calendar management, handling telephone calls, mail processing, deadline lists, preparing meetings from A to Z, email management (on behalf of our lawyers), and personal administration for partners and counsels.

• Administrative tasks related to file management and procedural files.

• Checking outgoing documents for spelling and grammar. You also check whether these documents have the correct layout in accordance with our corporate identity.

• Coordinating the monthly invoicing process.

• Together with our compliance department, you are responsible for the KYC process.

• Initiating improvements to (administrative) processes within the practice group.

As a PA at Houthoff, you are able to respond to and process questions and assignments from our partners and counsels in an independent, pragmatic, and effective manner.

In addition, you possess:

• A proactive attitude: you independently identify what is needed, take initiative, coordinate with counsel where necessary, or bring points to their attention in a timely manner.

• You know what it takes to work within a partner structure and your communication skills are excellent.

• At least HBO (higher professional education) working and thinking level.

• You have experience in similar roles, preferably within the legal sector; experience with real estate is a plus.

• You have excellent command of the Dutch and English languages.

Are you doubting whether you meet all the requirements? Apply anyway! We like to look beyond just work experience; we find personality very important. We would love to discover this in a (telephone) interview.