Personal Assistant Employment & Pensions

For our Employment & Pensions practice group, we are looking for an experienced personal assistant (PA). In this role, you will work for 2 partners and 1 counsel and will be the point of contact for questions from your own practice, other practice groups, and other staff departments. In this dynamic and versatile working environment, in which advice is given, negotiations are held, and clients are guided through various employment law issues, no two days are the same and you will make a difference with your contribution.

As a PA, you provide organizational and administrative support of the highest level. In our sometimes hectic working environment, you keep a cool head and make a difference by creating overview. You know how to prioritize and provide unambiguous answers to questions from other practice groups and departments. You also ensure an adequate transfer of information.

The following responsibilities also belong to this versatile role:

• Complex calendar management, preparation of meetings, email management, and organizational support for partners and counsels.

• Coordinating the monthly billing process, whereby you ensure timely, correct, and careful processing of invoices.

• Together with our compliance department, you are responsible for the KYC process.

• Administrative tasks related to file management and procedural files.

• Checking outgoing documents for spelling and grammar. You also check whether these documents have the correct layout in accordance with our corporate identity.

• Initiating improvements to (administrative) processes within the practice group.

• Contributing to a well-organized and engaged practice group, including by coordinating practice group-wide activities and events.

As a PA at Houthoff, you are able to effectively answer and process questions and assignments from our partners and counsels independently and pragmatically.

In addition, you possess:

• At least HBO (higher professional education) working and thinking level.

• A proactive attitude: you independently identify what is needed, take initiative, and coordinate with counsels where necessary or bring points to their attention in a timely manner.

• You know what it takes to work within a partner structure and possess excellent communication skills.

• You have an excellent command of the Dutch and English languages.

Are you doubting whether you meet all the requirements? Apply anyway! We like to look beyond just work experience; personality is very important to us. We would love to discuss this with you.

• A fixed thirteenth month, 8% holiday allowance, and a pension scheme.

• 26.5 vacation days for a full-time employment.

• The possibility, in consultation, to exchange an official public holiday for another holiday that is of personal importance to you.

• Full travel expense reimbursement for public transport. Do you come by foot or by bicycle? Then you will also receive a mileage allowance for this.

• Daily breakfast, lunch, and (healthy) snacks for a small contribution.

• Collective arrangements for various sports subscriptions.

• Regular fun events, such as office events and sports activities such as padel, football, yoga, hockey, and running.

Our people determine our success, and we believe it is important to invest in the professional and personal development of everyone who works at Houthoff. At Houthoff, you color your own career. We regularly reflect on your goals, growth, and development and offer various training opportunities.

With more than 600 employees, including 300 lawyers, notaries, and tax advisors, Houthoff is one of the largest Dutch law firms. We are independent and have a strong international focus, with offices in Brussels, London, and New York. Our clients include listed companies, large financial institutions, private equity houses, and governments, who set high standards and expect inventive solutions.

At Houthoff, we believe it is important that you can be yourself. You will be given the space to contribute to this yourself. Read more about our diversity and inclusion initiatives and our social commitment here. 

In total, approximately 90 assistants ((notarial) business assistants and personal assistants) work at Houthoff. On the work floor, you are managed substantively by the partner/counsel of a practice group, and overall guidance is provided by a team lead practice group support. Each team lead manages a team of approximately 30 assistants. Together with you, they look at how you can further develop, both personally and professionally.

As a PA within the Employment & Pensions section, you will be part of a close-knit team of approximately 12 colleagues, where collaboration, quality, and collegiality are central. You support a dynamic employment law practice that advises clients both domestically and internationally.

We are curious to meet you!

Have you become enthusiastic after reading the text above? Then apply immediately! 
Would you like to know more about the vacancy or about the team? Let us know!

Our Recruiter Eline Poelmann will contact you within a few working days. Still in doubt? You can meet someone from our Team Leads Practice Group Support Krista Schouten or Kia Brouwers informally via a virtual cup of coffee, ask your questions, and get a feel for the atmosphere of our office and our colleagues.

A pre-employment screening is part of the application and selection process. DISA performs the screening on behalf of Houthoff.

Acquisition in response to this advertisement is not appreciated.