Executive Assistant

You are an experienced Executive Assistant who thinks ahead, maintains an overview, and is naturally proactive in removing burdens. You work independently and know well when you can act on your own and when coordination is required. Additionally:

• You have a higher professional education (HBO) level of working and thinking and several years of experience in a similar support role, preferably within an international or corporate environment;
• You have experience with complex calendar management and supporting a board member or senior manager;
• You are proactive, organized, and strong at setting priorities;
• You work accurately, are administratively strong, and handle confidential information with discretion;
• You communicate professionally and tactfully with colleagues and external stakeholders at various levels;
• You have extensive experience with Microsoft 365. Experience with Diligent or a similar board portal is a plus;
• You have excellent command of the Dutch and English languages, both spoken and written.

• A diverse and inclusive working environment;
• A market-conform salary;
• 29 vacation days per year based on full-time employment (of which 4 are allocated by Fugro management) and the possibility to purchase 12 additional days;
• Ample career and training opportunities, both nationally and internationally;
• Flexible working hours and, in consultation with your manager and according to corporate guidelines, the possibility to work from home;
• Travel allowance;
• Modern pension scheme;
• Collective health insurance;
• The possibility to participate in our corporate fitness plan;
• Coaching opportunities via our EAP (Employee Assistance Program).

Visit our company page and discover more about what it is like to work at Fugro. For more information, please contact Wendy Homan, Talent Acquisition Professional, tel. 06 - 34971169.

For our headquarters in Nootdorp, we are looking for an experienced, independent, and service-oriented Executive Assistant for the CFO.

In this versatile role, you will support the CFO in a dynamic, international environment. You will manage a complex, internationally oriented calendar and inbox, organize travel and meetings, and ensure that appointments and actions are carefully followed up. You think ahead, set priorities, and maintain an overview, even when plans change at the last minute.

For substantive and business-related issues, the CFO works closely with a full-time Business Manager. As an Executive Assistant, your focus lies on the secretarial, administrative, and organizational support of the CFO.

Additionally, you will support the Company Secretary with various governance-related tasks. You will work closely with the Executive Assistant to the CEO, who is also the Team Lead of the Corporate Assistant Team, and with the other assistants within the team. In this way, you work independently in your own role, while simultaneously being part of a professional and engaged team.

No two days are the same. You switch easily between different priorities, maintain an overview, and ensure that matters are arranged well and on time. Your duties include:

• Managing the complex, internationally oriented calendar and inbox of the CFO, setting priorities, and ensuring that important topics are brought to attention in a timely manner;
• Organizing international travel from A to Z, including flights, hotels, transfers, and a clear travel itinerary;
• Providing administrative and practical support, including expense claims, correspondence, document processing, printing, and archiving, and assisting with IT and facilities issues;
• Coordinating signature documents and monitoring the entire process of signing, processing, and, where necessary, legalization;
• Acting as the primary organizational point of contact for internal and external stakeholders regarding the CFO and, where necessary, coordinating with the Business Manager;
• Organizing meetings and gatherings from start to finish and arranging the associated facilities and logistics;
• Supporting the preparation and execution of Executive Leadership Team and Audit Committee meetings, including coordinating and processing meeting documents in Diligent;
• Supporting the Company Secretary, for example with inbox management and the drafting and maintaining of confidentiality lists;
• Working closely with the other assistants, acting as a back-up, and contributing to knowledge sharing within the team.