Office Manager | 20-24 hours

Will you ensure that everything runs smoothly while we accelerate the energy transition?

At RIFT, we are building something new: a sustainable energy system based on iron fuel. That means working in an environment where a lot is happening, plans change regularly, and colleagues are fully engaged in the development of a new technology.

And that is where you come in.

As Office Manager, you are the organizational heart of our organization. You bring structure, maintain oversight, and ensure that colleagues can do what they are good at. In our fast-growing scale-up, many things happen simultaneously, and you play an important role in creating calm, overview, and a pleasant working environment. You are part of the HR team, which consists of three colleagues, and you also work closely with our co-CEO. You are the first point of contact for employees for practical and organizational questions, support the management, and ensure that facility and administrative processes run smoothly. From organizing onboarding and internal events to managing calendars and arranging everything needed in the office: you ensure that the organization runs smoothly behind the scenes.

You are the first point of contact for employees for practical and organizational questions and support the management with various organizational and administrative tasks.

You enjoy being around people, love organizing, and get energy from an environment where no two days are the same.

You are the first point of contact for colleagues regarding practical and organizational questions. You ensure a pleasant and professional working environment.

• You manage office supplies, workspaces, and facilities.

• You maintain contact with suppliers and external parties.

• You coordinate orders, contracts, and service agreements.

• You keep stocks replenished and ensure that everything colleagues need is available.

• You support practical IT matters and act as the link to external IT partners when necessary.

You support colleagues throughout their entire career at RIFT

You play an important role in creating a pleasant working environment and support various HR processes.

• You organize onboarding processes for new colleagues.

• You ensure that all facilities are arranged on time, such as laptops, accounts, and access passes.

• You support administrative HR processes such as personnel changes and absenteeism registrations.

• You provide support where necessary with light financial administrative tasks and support operational administrative processes.

• You organize tokens of appreciation and contribute to an engaged and personal culture.

You ensure that administrative and organizational processes run well and that important information ends up in the right place.

• You manage the general inbox and process incoming correspondence.

• You handle document, contract, and file management.

• You support the management team with calendar management and planning.

• You prepare meetings, organize them, and provide minutes and follow-up of action items where necessary.

• You monitor the progress of made agreements and ensure that matters are followed up.

From an internal quarterly meeting to a team day or a visit from external relations: you ensure that everything runs flawlessly.

• You plan and organize meetings, events, and team activities.

• You handle the practical preparation and logistical coordination.

• You ensure that colleagues and visitors feel welcome.

• You maintain an overview of all details without losing sight of the bigger picture.

You are someone who likes to take responsibility, makes contact easily, takes pleasure in relieving others of burdens, and has both feet on the ground. You enjoy knowing a little bit about everything and switch effortlessly between diverse tasks.

You are the person who sees what is needed just a little bit earlier than everyone else and then simply arranges it.

Additionally:

• You have experience in an Office Manager, Management Assistant, or similar supporting role.

• You have several years of experience in a supporting role and are used to setting priorities independently.

• You are not easily discouraged when plans change.

• You have a high level of completion and an eye for detail.

• You are proactive, service-oriented, and reliable.

• You are a listening ear for colleagues and contribute to a positive working atmosphere.

• You work easily with Microsoft 365 and other digital systems.

• You communicate professionally in Dutch and English.

Working at RIFT means working on a mission that matters, together with driven colleagues who love to roll up their sleeves.

• A salary that matches your knowledge, experience, and responsibilities.

• 25 vacation days based on full-time employment.

• Plenty of flexibility to distribute your hours over four working days.

• A nice workplace in the heart of Eindhoven, within walking distance of the station.

• Plenty of room to take ownership and organize your work your way.

• An enthusiastic team where hard work and having fun go hand in hand.

• Regular fun team activities, drinks, and moments to celebrate successes together.

At RIFT, you get the chance to play an important role within a fast-growing organization working on the future of sustainable energy. You will join an ambitious and enthusiastic team where there is plenty of room for initiative, ownership, and new ideas. We love to get stuck in, help each other move forward, and celebrate successes together.

You might not contribute directly to the development of our technology, but without you, many of our colleagues cannot perform their work optimally. Your impact is visible every day.

Together, we are not only building a new energy technology, but also an organization where people love to work and can get the best out of themselves.

View an impression of our office in Eindhoven below.