Secretarial Administrative Assistant Hematology Department

As a secretarial administrative assistant for the staff secretariat, you will support 3 doctors from the Hematology department. In this role, you ensure that daily operations run smoothly. You provide both administrative and organizational support and serve as an important link in the processes.

Calendar management forms an important part of your duties here. You maintain an overview of complex calendars, coordinate appointments, and ensure that changes are processed in a timely and careful manner. You also draft medical correspondence, such as letters to general practitioners. Subsequently, you execute or follow up on action items. Additionally, you are also responsible for:

Organizing, preparing, and taking minutes for meetings, conferences, and working groups.

Reserving locations, sending out necessary documents, and drafting reports.

You actively contribute ideas regarding the improvement of work processes and the utilization of new digital possibilities, including modern AI applications for our work.

The duties are versatile and varied. You will deal with recurring responsibilities, but no day passes exactly the same because you are continuously switching between different doctors, appointments, questions, and administrative processes.

AI is playing an increasingly large role within our organization. You will be given the space, support, and training to deepen your knowledge in this area and to think along about how new technologies can improve our work.