Junior HR Onboarding Specialist

You have:

• Excellent communication skills and the ability to explain processes and policies clearly to people at different levels within the organization.
• Experience with HR administration, HR systems such as SuccessFactors and relevant software applications, plus a good command of Microsoft Excel and Microsoft Word.
• The ability to organize multiple tasks, set priorities, and work accurately in a dynamic environment with changing priorities.
• A customer-oriented, people-oriented, and solution-oriented way of working, in which you handle confidential and sensitive information discreetly.
• Good oral and written communication skills in Dutch and English; knowledge of HR policy and procedures or experience with onboarding is a plus.

• A 1-year contract and a suitable salary.
• 26 vacation days, with the possibility to purchase extra days.
• A contribution from Capgemini towards your pension and the freedom to make additional contributions yourself.
• Mobility allowance of 250,- per month
• Work wherever you want with our connectivity and work-from-home allowance.
• Keep developing yourself with unlimited access to our Academy, certifications, digital learning platforms, and the latest AI training and tools.
• Flexible working hours and hybrid working to support your work-life balance.
• Personal coaching by engaged people managers and support for your personal and professional growth.
• Active employee networks that promote diversity, equity, and inclusion, such as OutFront, CapAbility, and Women@Capgemini.

At Capgemini, you get the freedom to shape your career in a way that suits you. You are supported by a global network of colleagues who collaborate, share knowledge, and inspire each other to achieve their best. Together, we use technology, data, and AI to push boundaries, discover new possibilities, and solve complex challenges. In this way, you help leading organizations leverage the value of technology and contribute to a future that is more sustainable, inclusive, and smarter.

As an HR Onboarding Specialist, you ensure that onboarding activities run carefully, timely, and smoothly. You support processes with local variations and national rollouts, with an emphasis on second-line support. In doing so, you work closely with managers, recruitment, HR, the offshore team, external partners, and future employees. You are the substantive point of contact, make recommendations, and translate bottlenecks into improvement proposals for the HR Operations Lead.

In this role, you will work on:

• Drafting employment contracts and guiding a correct signing process.
• Coordinating the full onboarding process, including the outsourced background check and registration with the immigration service.
• Answering and resolving onboarding questions, with special attention to country-specific topics, HR policy, and procedures regarding onboarding and offboarding.
• Identifying risks, monitoring quality and lead times, and taking appropriate action.
• Recording and following up on questions and tasks in the SuccessFactors HR ticketing system.
• Sharing local onboarding knowledge and supporting the Workplace Solutions Specialist team with individual onboarding and offboarding cases.
• Developing process optimizations together with the onboarding team and making practical recommendations to the HR Operations Lead.

Hours: 40 hours

Location: Utrecht

Experience level: 0 to 2 years of work experience