Project Manager, Meetings Management

• An open and informal culture in which collaboration, growth, and entrepreneurship are central.
• A competitive salary.
• Extensive secondary benefits, including a pension scheme, discounts on travel and hotels, opportunities for volunteering and sustainability initiatives, and plenty of room for personal development.

Flexible working

We believe that a flexible working environment is essential to get the best out of our teams. We support you in working where and when you want, depending on how you work best.

Room to grow

Our way of working and our company structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals say over the direction and the speed at which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered, and respected.

Make your move

The diversity of roles at BCD M&E's global locations means that our people often experience new adventures during their time with us.

We take care of you

Our extensive secondary benefits include comprehensive healthcare, pension plans, support for continuing education, various work locations, discounts on travel and hotels, opportunities for volunteering and sustainability, and a successful employee recognition program.

We believe in positivity - and you will feel completely at home here.

It starts at the top: our leaders inspire with a positive mindset, have confidence in our people, and believe in our collective success. You can always count on support, both in small and large steps of your journey.

• You manage the full trajectory of corporate meetings and business gatherings, from inquiry to evaluation.
• You advise clients on the most suitable locations and accommodations based on their objectives, target audience, and budget.
• You negotiate supplier quotes for the best rates and terms.
• You monitor budgets and ensure accurate (financial) administration.
• You coordinate all involved stakeholders and suppliers throughout the project.
• You report meeting information and budgets in our internal systems.
• You provide support where necessary with participant registration and project-related communication.
• You identify opportunities for process improvement and actively contribute to the further professionalization of our services.
• Occasionally, you visit a meeting or conference on-site to ensure successful execution.

Weekly team day at the office in Utrecht, other days flexible from home

Are you an organizational talent who gets energy from planning business meetings and advising corporate clients? Do you like working for an agency where you support multiple clients and projects simultaneously? Then we are looking for you.

As Project Manager Meetings Management, you are the connecting link between our clients, venues, and suppliers. You are responsible for, among other things, searching for the right location, negotiating rates and terms, closing contracts, and managing budgets. You think along with the client, maintain an overview, and ensure that every meeting aligns with the organization's wishes.

This role is ideal for someone who consciously chooses the dynamics of advising different clients at the same time, maintains an overview while doing so, and knows how to bring structure to the project.

• Our projects vary from small gatherings of 10 to larger events with 500 participants.
• Our focus is primarily on corporate meetings, congresses, and business gatherings.
• You work for multiple clients simultaneously within an international and dynamic agency environment.
• Communication within our team is open, flexible, and transparent.
• You are the expert for our clients and responsible for monitoring quality, processes, and budgets.
• We work primarily from home, but we meet every week at our head office in Utrecht.

• You consciously choose a role in which you manage multiple clients and projects at the same time.

• Strong in stakeholder management and client advisory.
• Commercially aware and skilled in negotiations.
• Excellent at managing multiple projects and deadlines simultaneously.
• Accurate, structured, and detail-oriented.
• Proactive, independent, and solution-oriented.
• Quick to get comfortable with new systems and processes.
• Flexible and comfortable in a dynamic, international environment.

Are you a professional who consciously chooses the advisory and project side of corporate meetings, and do you get energy from supporting different clients within an international agency environment? Then we would love to meet you. Apply today and make an impact.