Medical Archive and Records Management Assistant

• You manage the entire process yourself: from receiving requests to locating, digitizing, and (securely) delivering files
• You work at a quiet and organized location in Nieuwegein (office hours, parking at the door)
• You will join a team in transition: you will be given space to contribute ideas about working smarter and further digitalization

In this combined role (medical records and archive), you manage the complete records process. You work with patient files and archival material from, among others, pathology, pharmacy, and research projects. You work accurately, contribute ideas, and maintain an overview, even when things require some searching.

Your main tasks

• Receiving and processing requests for files (internal and external). You mostly receive these requests via email.
• Locating, preparing, digitizing, and (securely) delivering files to the requester.
• Archiving, cleaning up, and, where necessary, destroying files according to agreements and laws and regulations.
• Assessing whether information may be released (legal check) and, if necessary, coordinating with the appropriate colleagues.
• Practical matters regarding the location: key management, receiving messengers/mail, and contributing ideas regarding building management.

Important to know: you will regularly be physically present in the archive. This means kneeling at low shelves, working on a ladder at higher racks, and sometimes lifting (heavy items).

You will work at the St. Antonius medical archive at an external location in Nieuwegein: a large archive space (totaling as much as 22 km of archives!), a shared kitchen, and two offices. Patient files and other archival material from, among others, pathology, pharmacy, and research departments (R&D) are stored in this archive.

Requests come in from patients, healthcare providers, and external parties (such as law firms). You will regularly have contact with colleagues from the hospital and, together with your colleagues, you are responsible for the management of the premises, such as key management and receiving mail/messengers.
You will start working in a team with a lot of experience, and at the same time, we are on the threshold of further digitalization. We are looking for a colleague who wants to help build a future-proof and modern way of working.

• A salary between € 2.630 - € 3.724,- gross per month (FWG scale 35 Hospitals CAO), based on 36 hours per week. We will align your salary with your education and work experience.
• A one-year contract for 24-32 hours per week, with a view to permanent employment.
• 8.33% end-of-year bonus in December and 8.33% holiday allowance.
• A pension scheme with PFZW, in which St. Antonius pays 50% of the pension premium.
• Annually 57 hours Personal Life Phase Budget based on a 36-hour work week, which you can use in a way that suits your life stage.
• Tax benefits via our Flexible Benefits System. With this, you can use part of your gross salary for, for example, a bicycle, fitness and sports, study costs, extra travel expenses, or a device.
• Plenty of room to develop professionally and personally via our extensive learning platform with live training and e-learnings.
• Through Epassi, Benefits at Work, and Tickets for Good, you get access to activities, workshops, events, and cultural outings, often for only the administrative costs.

You work meticulously, love structure, and enjoy figuring out how things work. You take initiative independently and take responsibility, also because you work at a location that you manage together. In a team that is undergoing change, you dare to think along and propose improvements.

Furthermore, you bring:

• MBO 4 work and thinking level;
• You are inquisitive: you find it okay if you sometimes have to search or puzzle for a while;
• You master systems quickly and enjoy "diving into" things;
• You are physically capable of regular movement, climbing a ladder, and lifting (sometimes heavy) objects;
• Preferably experience with records management/archiving or a strong motivation to learn this profession;
• You can deal with different characters and a team that is in transition.

At St. Antonius, you work on (highly) complex care with your heart in the right place. We are a top-clinical teaching hospital where patient care, education, and research go hand in hand. Thanks to our size, we make a real impact, but remain agile and personal.

Our clinical priorities are heart & vascular, lungs, and cancer. Additionally, we are one of the leaders in the Netherlands in the field of value-based care. This means that we do not only look at what is medically possible, but especially at what truly makes a difference for the individual patient. By structurally measuring the most important outcomes and learning together, also with the other Santeon hospitals, we make care a little bit better every day. With us, every employee, including you, makes a difference for the patient.

We would like to receive your application no later than November 20th. Upload your CV and answer the following questions:

• What experience do you have working with confidential or sensitive information? What was your responsibility in that regard?
• Which three qualities make you suitable for this position? Briefly explain each quality with an example from your work or education.
• What does your ideal workday look like?

You will receive a response as soon as possible after the closing date.

Due to the high level of interest in this vacancy, we may close it earlier so that we do not have to disappoint an unnecessarily large number of candidates.

Do you have any questions?
Then please contact team leader Diede Claassen by telephone or via WhatsApp at 06 52 74 12 92.

A Certificate of Good Conduct (VOG) is mandatory for all positions within the St. Antonius Hospital.