Project Administration Assistant

• You have a higher professional education (HBO) level of working and thinking;
• You are a planner, communicative, and curious;
• You can read contract provisions and terms;
• You can read, analyze, and interpret general business or technical procedures and government regulations;
• You can write reports and handle professional business correspondence;
• You enjoy effectively transferring business information and responding to questions from groups of managers, customers, and main contractors;
• You get energy from solving practical problems and dealing with all kinds of concrete variables;

• Experience with SAP is a plus;
• Can work well with Microsoft Office products;
• Good communication skills in Dutch and English, both spoken and written;

As a Project Administration Assistant, you support the Project Manager by performing project management tasks, such as maintaining financial forecasts, managing project documentation, directing invoicing, and monitoring payments.

About the role

The main responsibilities as a Project Administration Assistant are:

• Supporting the Project Manager in all tasks that do not require decision-making and monitoring the project schedule;
• Monitoring the project schedule (e.g., upcoming milestones) and reporting to the Project Manager when schedules need to be updated;
• Monitoring cost forecasts and tracking actual amounts and incoming invoices;
• Updating revenue and cost forecasts monthly, always before certain milestones in the project schedule using relevant guidelines;
• Monitoring actual versus planned costs and reporting deviations. Ensuring the status data of revenue and cost plans for forecast checks;
• Responsible for using the correct activities and cost elements when booking actual costs;
• Checking invoices, making bookings against planned costs;
• Responsible for the administration of change orders / sale of variations, including the correct booking of orders in the system;
• Creating purchase orders and contacting suppliers;
• Supporting the Project Manager in monitoring the accuracy of project phases and compliance with their administrative processing.

Your profile

• A challenging role as a Project Administration Assistant at the market leader in the Netherlands in the field of elevators and escalators;
• A market-competitive salary and a bonus;
• Generous leave: 41 days (27 vacation days, 13 ADV, 1 sustainable employability day) based on 40 hours;
• Education and training (on-the-job);
• Plenty of room for your own input, personal growth, and development: a 'Great Place To Work';
• 'Lease a Bike': Whether you have your eye on a speed pedelec, electric cargo bike, e-bike, or racing bike: it's all possible!
• Working in a modernly furnished office building with flexible workspaces in combination with a KONE-facilitated work-from-home possibility;
• You will join an enthusiastic and driven team with an informal and open culture;
• Being part of one of the Most Innovative Companies (Forbes);
• Growth opportunities within an international organization.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

https://kone.com/global/en/careers.html