Procurement Coordinator

• A market-conform salary depending on experience.
• Travel allowance and 53rd-week salary.
• A varied position within a dynamic and international organization.
• Lots of contact with suppliers, internal stakeholders, and operational teams.
• The opportunity to actively contribute to process improvements.
• A central role within the organization's procurement process.
• Working in an environment where no two days are the same.
• Room to further develop yourself within Procurement and Supply Chain.

Ensure a smooth and efficient procurement process behind our 24/7 operation

At HMSHost Netherlands, part of Avolta, we provide the hospitality experience daily at busy locations such as Schiphol Airport, Rotterdam The Hague Airport, and various shopping locations in the Netherlands. Behind the scenes, procurement plays a crucial role in keeping products, services, and operational supplies available for our locations.

That is why we are looking for a Procurement Coordinator. In this role, you will support, coordinate, and improve the daily procurement activities for Food & Beverage. You will ensure that products and services are purchased in a timely manner according to agreed supplier contracts, quality standards, and business needs.

As a Procurement Coordinator, you are responsible for the daily coordination of various procurement activities within the organization.

You are responsible for:

• Acting as the first point of contact for internal stakeholders and suppliers regarding procurement-related questions.
• Coordinating procurement requests, quotes, orders, and deliveries.
• Supporting the drafting, management, and follow-up of supplier agreements.
• Managing product information, supplier data, price lists, and contract documentation.
• Monitoring timely and effective communication between suppliers and internal departments.
• Contributing to the standardization and optimization of procurement processes and working methods.

You work closely with suppliers and support the management of contract agreements and performance.

You are responsible for:

• Supporting supplier selections and quotation processes.
• Collecting and comparing supplier information and offers.
• Guiding the onboarding of new suppliers.
• Monitoring price agreements, service levels, and delivery performance.
• Coordinating discussions regarding price changes, contract adjustments, and operational issues.
• Identifying and timely escalating risks surrounding suppliers and contracts.

You ensure that daily procurement activities run smoothly and support the operation with various issues.

You are responsible for:

• Coordinating orders, deliveries, and urgent requests.
• Resolving delivery problems, price differences, and invoice discrepancies.
• Aligning assortment changes and supplier switches.
• Retrieving and translating procurement needs from the business.
• Supporting corrective measures regarding delivery or quality problems.
• Identifying opportunities for cost savings, efficiency, and improved collaboration with suppliers.

You provide reliable data and reports that contribute to an effective procurement policy.

You are responsible for:

• Preparing and maintaining spend reports and supplier overviews.
• Monitoring expenditures, contract compliance, and recurring procurement issues.
• Identifying trends, risks, and opportunities for improvement.
• Supporting budget, forecast, and month-end closing processes.
• Managing contracts, supplier files, and approval documentation.
• Ensuring correct and accessible procurement administration.

You work closely with colleagues within Operations, Finance, Supply Chain, F&B Control, Marketing, and other internal departments. Additionally, you maintain contact with suppliers, wholesalers, logistics partners, and other external service providers. Thanks to your structured and service-oriented approach, you ensure optimal collaboration between all parties involved.

As a Procurement Coordinator, you are an important link between the organization and its suppliers. Thanks to your coordination, procurement processes run efficiently, products and services are available on time, and colleagues have the right information to perform their work successfully. In doing so, you make a direct contribution to the continuity and quality of our operation.

Are you an organizational talent with an affinity for procurement, supplier management, and process improvement? Then we would love to meet you. Apply today for the position of Procurement Coordinator and we will contact you within five working days regarding the further procedure.