HR Admin officer x 3

• A fixed-term contract until 28 February 2027
• A meaningful role in an international humanitarian organization
• The opportunity to contribute to people processes that directly support MSF's work
• A collaborative and international working environment
• Access to a wide range of internal learning opportunities
• Employment terms according to MSF-OCA policy and local conditions

As an HR Administration Officer, you provide administrative support in a specific employment domain within MSF-NL, ensuring that contracts, letters, employee records, and related processes are handled accurately and in line with policy and legislation. You support employees, managers, and external authorities with clear information on topics such as employment conditions, absence, relocation, immigration, or insurance, depending on your area of focus. A key part of the role is working in and around a new HR system(Workday), where you will need to process data carefully, identify inconsistencies, and help ensure that system records reflect the correct employment situation. This role requires a structured, independent, and systems-oriented way of working, with the ability to connect administrative details across processes and stakeholders.

Depending on the specific position, your work may focus on HQ contracting, country programme contracting, or a broader support role across general administration, absence and leave, and immigration/relocation.

• Prepare and manage labour contracts, contract amendments, and employment letters in line with policy
• Support processes related to salary, grade, and employment conditions
• Provide relocation and immigration support where relevant
• Manage and close prolonged sick leave cases in line with regulations and policy
• Support insurance-related administration for country programme staff where applicable
• Respond to queries and provide guidance on labour conditions, contracts, relocation, visa, tax, pensions, leave, and illness within your scope
• Clarify responsibilities between MSF-NL and employees in employment-related matters
• Coordinate with internal stakeholders and HR colleagues to ensure consistent handling of cases
• Prepare information and formal statements for external authorities and third parties, such as IND or UWV, where required
• Maintain complete, accurate, and orderly digital employee files and HR administration
• Verify the validity of invoices related to employees and labour administration
• Ensure administrative processes are compliant with policy and relevant legal requirements
• Identify bottlenecks or inconsistencies in HR processes and systems
• Contribute ideas for improving workflows, administration, and system use
• Coordinate with counterparts in other MSF operational sections where needed

At MSF Netherlands (OCA), the People & Culture department (+/- 85) is a human-centered function that actively supports MSF's primary work: delivering healthcare to all. We focus on engagement, culture, and strategic impact, grounded in the belief that embracing the human factor is key to meaningful change. With a global workforce mindset, we prioritize trust and simplicity across our three Centers of Expertise: Culture & Change, People Experience, and Talent & Learning. Our People & Culture teams are supported by a team of 3 dedicated People Partners. Together, we aim to shape a culture where people thrive and purpose drives action.

3 positions | 36-40 hours per week
Fixed-term contract until 28 February 2027

Based in Amsterdam. Candidates must be available to work during the holiday period.

We are recruiting for three temporary HR Administration Officer positions, each with a different focus:

• 1 HR Administration Officer - HQ Contracting
• 1 HR Administration Officer - Country Programme Contracting
• 1 HR Administration Officer - Shared HR Administration, supporting the sub-teams in:
  • General Administration
  • Absence & Leave
  • Immigration & Relocation

• For the Shared HR Administration position, Dutch language skills are required

You are proactive, practical, and able to work independently. You bring structure to complexity and can assess situations with logic and sound judgement. You are not only process-driven, but also able to look beyond the system to understand the bigger picture. You communicate clearly, work accurately, and collaborate well with others while maintaining ownership of your work.

If you believe you are the candidate we are looking for, we welcome you to apply directly via our website.

Please combine your CV and motivation letter into one document. In your motivation letter, feel free to indicate whether you have a preference for:

• HQ Contracting
• Country Programme Contracting
• Shared HR Administration

The closing date for this position is 15 November 2026.